Annual Security & Fire Report
INSTITUTIONAL SECURITY POLICIES AND CRIME STATISTICS
AND FIRE SAFETY REPORT
January 1, 2017 – December 31, 2017
Reporting Crimes and Emergencies:
The Divinity School has a security staff that is on campus from 7:00 a.m. until 10:30 p.m. on weekdays and 8:00 a.m. until 4:00 p.m. on Saturdays. At all other hours – including Sundays and holidays – security utilizes mobile road patrols to secure the campus. The security staff reports to the Director of Facilities.
During the hours of 7:00 a.m. until 3:00 p.m. Monday through Friday, all crimes or emergencies are reported to the office of the Director of Facilities. The campus emergency telephone number is (585)746-7000 and is monitored 24 hours a day, every day. Security can be reached by dialing extension 711. With respect to reports of sexual violence (including sexual assault, domestic violence, dating violence, or stalking), Colgate Rochester Crozer Divinity School (CRCDS) Campus Security staff will escort any community member to a safe place, assist in contacting law enforcement, and contact the School administration who will provide information about CRCDS’ resources and complaint processes. Any individual can request that Campus Security staff and/or the Rochester City Police Department respond by:
- calling Campus Security at extension 711 or 585.746.7000
- calling Rochester City Police Department by calling 911
CRCDS Campus Security staff is not a sworn security force and will therefore refer all reports to the School administration and, if the reporting individual requests, to law enforcement. CRCDS and its Campus Security staff will cooperate in any law enforcement investigation of reported sexual misconduct to the fullest extent permitted by law.
Security of and Access to the Campus:
Campus buildings are locked according to their various uses. Strong Hall is open during normal office hours, (normally 8:30 AM– 4:00 PM), and whenever classes or special events are being held. At times, the hours may be extended to provide access to the library or chapel or for special events. Anyone requiring access to a locked area and who has the appropriate ID can contact the Security Officer on duty.
Campus Law Enforcement:
The Rochester Police Department (RPD) investigates any criminal activity that occurs on campus. The CRCDS Security staff does not detain or arrest. The RPD is prompt in responding to serious crimes or dangerous situations. Serious crimes should be reported to 911, and non-emergency situations can be reported to 311. All reported crimes or matters that a student or employee deems to be of importance are documented and forwarded immediately to the Director of Facilities and/or others in CRCDS administration, and police intervention is sought, when appropriate.
Information Regarding Campus Security Procedures and Crime Prevention:
Each semester, an orientation of new residents is held at which they are informed about contacting the CRCDS Security personnel, the importance of keeping car doors locked, and building safety including emergency exits. Security policies and procedures are contained in the Campus Life Handbook which is available on the school website. The community is informed each fall when the handbook has been updated.
Students and employees are encouraged to report any suspicious persons or activity to the Central Office switchboard operator, security staff, and/or police, if necessary. Following any illegal activity in the surrounding area or on campus, the information is distributed to the Divinity School community, notifying them of the incident and positive actions that can be taken are outlined.
The Office of the Director of Facilities informs the School community in writing of all pertinent criminal or emergency activity on campus or in the immediate vicinity. CRCDS will, without delay, and taking into account the safety of the community, determine the content of the notification and email the community, unless the notification will, in the professional judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency.
Disseminating information to the larger community will be accomplished as deemed necessary by the authorities having jurisdiction (City, County, State).
The Director of Facilities, in coordination with the President, COO and Vice Presidents of the School and any Security personnel who may be on campus, will determine – based on the information available at the time – if an emergency situation exists, who to notify, the content of the notification, and will initiate the notification system.
Timely warnings issued pursuant to the Clery Act withhold the victim’s personally identifying information, defined as name; home address; contact information; social security, drivers license, passport or student identification numbers; and any other information that would serve to identify the victim, such as date of birth, racial or ethnic background or religious affiliation.
Criminal Activity by Students at Off-Campus Locations:
This section refers to organizations such as fraternity or sorority houses; thus it does not apply to the Divinity School.
Statistics Involving Arrests on Campus:
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Missing Student Policy:
CRCDS does not offer campus housing, therefore the missing student policy requirements to not apply.
Policy on Alcoholic Beverages:
Consumption of alcohol is prohibited in all academic, administrative, and public areas of the Divinity School buildings and grounds except when served by a trained server at catered events.
Sale of alcohol is prohibited on campus. All other rules and regulations regarding alcohol defer to state and laws.
Policy on Illegal Drugs:
The possession, use, or distribution of illegal drugs is prohibited. Violations will be referred to local police and to the school administration.
Drug and Alcohol Abuse Programs:
Alcohol and drug abuse interferes with a person’s physical and emotional health and social functioning. If you think you have a substance or alcohol abuse problem and need information regarding drug and alcohol abuse programs, you may contact the Office of Human Resources or the Office of Enrollment Services. Referrals and names of local drug and alcohol treatment programs are available with confidentiality assured for all inquiries. You may also refer to the resources on the CRCDS website at this link.
Sexual Assault, Domestic Violence, Dating Violence, and Stalking Prevention, Awareness, and Response:
Colgate Rochester Crozer Divinity School (CRCDS) wishes to create and sustain an academic environment that fosters a lifelong affinity for the CRCDS community.
Collegiality and civility are concepts suggested by the Biblical term koinonia. Koinonia refers to the quality or character of one’s association, communion or fellowship with others in which truth and wisdom are valued. Equally important is a sense of Christian civility. Treating one another with mutual respect and care lies at the heart of being part of a Christian community. Enhancing shared responsibility and mutual trust and improving internal communications are key to promoting justice and peace in the service of God’s beloved community, and in finding solutions to issues that may arise in seminary and Christian life.
CRCDS’ responses to issues of sexual misconduct and sexual harassment are to be governed by the spirit of koinonia and the Sexual Misconduct Policy found at this link and in the Campus Life Handbook.
Information Regarding Registered Sex Offenders:
This statement is provided in compliance with the Campus Sex Crimes Prevention Act of 2000. In New York State you may call 1-800-262-3257 to determine if someone is on the New York State Sex Offender Registry. You will need the name of the offender and one of the following: an exact address, a complete date of birth, a driver’s license number or a social security number.
You may also access the Subdirectory of Level 3 Sex Offenders at the following web site, http://www.criminaljustice.ny.gov/SomsSUBDirectory/search_index.jsp. This registry and its website are maintained by the New York State Division of Criminal Justice Services.
Fire Statistics at On-Campus Student Housing:
2017 was the last year that student housing was made available on campus. There is no current on-campus housing.
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Note: Two fire drills or activation of the evacuation system for each building were conducted each year.
Emergency Response and Evacuation Procedures:
During an emergency the orderly evacuation and relocation of students, staff, and faculty from the CRCDS campus under extreme emergency conditions may be required. Under such conditions:
The Director of Facilities shall, upon notification from proper authority such as: the Rochester City Police Department, Monroe County Fire Coordinator, the Monroe County Emergency Options Center (EOC); the Rochester Police Department; New York State Police, or the Monroe County Sheriff’s Department, implement the following evacuation procedures.
Upon notification of the need to evacuate a segment of the campus community, or as deemed necessary by an emergency responder, he/she will:
- Notify the President, COO and appropriate Vice President(s)
- Coordinate with emergency personnel to evacuate students, staff, and faculty as necessary to Assembly Areas a safe distance from the hazard.
- The Facilities/IT will send, without delay, mass notifications to the campus community via cell phones, telephones, texting, or e-mail the information and instructions necessary to maintain the safety of the community.
Building Evacuation Procedures:
- When the fire alarm is activated or notification to evacuate a building is given, evacuation is mandatory.
- Do not use the elevators
- Close doors as you exit
- Move all students and personnel to a safe area, away from the building in danger
- Do not re-enter the building until authorized to do so by emergency personnel
Campus Evacuation Instructions:
The Director of Facilities or the Security Officer on duty shall take the following actions in coordination with local, city or county emergency response to relocate members of the campus community:
- Proceed to Assembly Areas a safe distance away from the building in danger.
- Advise community members of the situation and of potential hazards.
Annual Testing of Procedures:
Building Emergency Evacuation Drills or system activations will be conducted at least once per year.
Distribution of This Report:
CRCDS complies with Clery Act reporting requirements through electronic distribution of the annual Campus Life: A Policy Handbook and posting on the School website. Each member of the CRCDS community will be notified via e-mail message when the report is available online, including a direct link to the report. Upon request, printed copies will be provided to prospective students and employees, current CRCDS community members, and other interested persons by the Director of Facilities.
CRCDS does not disclose crime victims’ personally identifiable information in publicly accessible crime logs or in the reporting of Clery crime statistics.
For Further Information:
Parties with questions or comments on this report should refer them to the Director of Facilities, telephone # (585) 340-9501.