Annual Security & Fire Report

[ A+ ] /[ A- ]

INSTITUTIONAL SECURITY POLICIES AND CRIME STATISTICS 

AND FIRE SAFETY REPORT

January 1, 2013 – December 31, 2013
Updated 6/13/14

Reporting Crimes and Emergencies:

The Divinity School has a security staff that is on duty from 4:00 in the afternoon until 8:00 in the morning on weekdays, and continuously on holidays and weekends through 8:00 a.m. Monday.  The security staff reports to the Director of Facilities.

During the hours of 8:00 a.m. until 4:00 p.m. Monday through Friday, all crimes or emergencies are reported to the office of the Director of Facilities.  The campus emergency telephone number is (585)746-7000 and is monitored 24 hours a day, every day.  From an inside phone, Security can be reached by dialing extension 711.  Security can also be reached via the Blue Light Emergency Phone located in the center of the campus parking area.

Security of and Access to the Campus:

Campus buildings are locked according to their various uses. The apartment buildings are kept locked at all times. Strong Hall is open during normal office hours, (normally 8:30 AM– 4:30 PM), and whenever classes or special events are being held. At times, the hours may be extended to provide access to the library or chapel or for special events. Anyone requiring access to a locked area and who has the appropriate ID can contact the Security Officer on duty.

Campus Law Enforcement:

The Rochester Police Department (RPD) investigates any criminal activity that occurs on campus.  The CRCDS Security staff does not detain or arrest.  The RPD is prompt in responding to serious crimes or dangerous situations. Serious crimes should be reported to 9-911 from a campus phone (911 from a cell phone), and non-emergency situations can be reported to 9-311 from a campus phone (311 from a cell phone). Located outside – adjacent to Parking Lot B – is an emergency tower also referred to as a “Blue Phone”.  Emergency aid can be summoned by simply pressing the red button located on the face of the device.  Your call for help will be answered by Campus Security.

All reported crimes or matters that a student or employee deems to be of importance are documented and forwarded immediately to the Director of Facilities, in addition to police intervention, when appropriate.

Information Regarding Campus Security Procedures and Crime Prevention:

Each semester, an orientation of new residents is held at which they are informed about contacting the CRCDS Security personnel, the importance of keeping one’s door locked and knowing one’s neighbors, and vehicle security in the CRCDS parking lots.

Students and employees are encouraged to report any suspicious persons or activity to the Central Office switchboard operator, security staff, and/or police, if necessary.  Following any illegal activity in the surrounding area or on campus, the information is distributed to the Divinity School community, notifying them of the incident and positive actions that can be taken are outlined.

Emergency Notifications:

The Office of the Director of Facilities informs the School community in writing of all pertinent criminal or emergency activity on campus or in the immediate vicinity.  In the event of an emergency, mass notifications can be made to cell phones, land lines, or by texting or e-mailing.  CRCDS will, without delay, and taking into account the safety of the community, determine the content of the notification, and initiate the notification system, unless the notification will, in the professional judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency.

Disseminating information to the larger community will be accomplished as deemed necessary by the authorities having jurisdiction (City, County, State).

The Director of Facilities, in coordination with the President and Vice Presidents of the School, the IT Director, and any Security personnel who may be on campus, will determine – based on the information available at the time – if an emergency situation exists, who to notify, the content of the notification, and will initiate the notification system.

Crime Statistics:

1/1 – 12/31/13 1/1 – 12/31/12 1/1 – 12/31/11 1/1 – 12/31/10 1/1 – 12/31/09
Murder 0 0 0 0 0
Sexual assault 0 0 0 0 0
Assault 0 0 0 0 0
Motor vehicle 0 0 0 0 0
Theft 0 0 0 0 0
Hate Crimes 0 0 0 0 0

Criminal Activity by Students at Off-Campus Locations:

This section refers to organizations such as fraternity or sorority houses; thus it does not apply to the Divinity School.

Statistics Involving Arrests on Campus:

 

1/1 – 12/31/13 1/1 – 12/31/12 1/1 – 12/31/11 1/1 –  12/31/10 1/1 – 12/31/09
Liquor Law 0 0 0 0 0
Drug Law 0 0 0 0 0
Weapons Law 0 0 0 0 0

Missing Student Policy and Procedure:

Colgate Rochester Crozer Divinity School (CRCDS) takes student safety very seriously. The following policy and procedure has been developed in order to assist in locating CRCDS students living in on-campus apartments, who based on facts and circumstances known to the Divinity School are determined to be missing. This policy has been developed to comply with Section 488 of the Higher Education Opportunity Act of 2008.

Anyone who believes a residential student to be missing should report this to the Director of Facilities or the Security Officer on duty. Each report made will be followed up with an immediate investigation once a student has been missing for 24 hours. Depending on the circumstances, the designated emergency contact of the student will be notified by the Director of Facilities.

During the registration period for each term, students will be asked to provide emergency contact information in the event he/she has an emergency or is reported missing while enrolled at CRCDS.  This emergency information will be kept in the Campus Security Office and in the Office of the Registrar.  Even if a student has not registered an emergency contact person, local law enforcement will be notified if that student is missing

GENERAL PROCEDURE

The Director of Facilities or his designee will collect and document the following information at the time of the report:

  • The name and relationship of the person making the report;
  • The date, time and location the missing student was last seen;
  • The general routine or habits of the suspected missing student, including any recent changes in behavior or demeanor; and, the suspected missing student’s cell phone number (if known).

The Director of Facilities will contact the President and the Vice President for Enrollment Services to update them on the situation and receive additional consultation.

Upon notification from any entity that a student may be missing, CRCDS may use any or all of the following resources to assist in locating the student:

  • Calling the student’s apartment;
  • Entering a student’s apartment;
  • Speaking with roommate, other students, staff/faculty members to confirm the student’s whereabouts, and/or confirm the date, time and location the student was last seen;
  • Securing a current photo of the student;
  • Calling the student’s cell phone;
  • Calling any other numbers on record;
  • Sending the student an e-mail;
  • Checking all possible locations mentioned by parties above as well as the library, lounges, and other student facilities.
  • Ascertaining the student’s car make, model and license plate number; and, checking the CRCDS parking lots for the presence of the student’s vehicle.
  • The CRCDS Director of Technology may be asked to obtain email logs in order to determine the last log in and/or access of the CRCDS network.

Once all the information is collected and documented, and the Director of Facilities has been notified, CRCDS staff may contact the local police department to report the information. (Note: If in the course of gathering information as described above, foul play is evident or strongly indicated, the police should be contacted immediately.) If it is necessary to contact the local or state authorities, police procedure and protocol will be followed and the investigative practices will be assumed by the appropriate law enforcement authorities.

Policy on Alcoholic Beverages:

Consumption of alcohol is prohibited in all academic, administrative, and public areas of the Divinity School buildings and grounds except when served by a trained server employed by our licensed caterer for special events.

Legal consumption of alcohol by individuals age 21 and over is permitted inside private student apartments.

Sale of alcohol is prohibited on campus.  All other rules and regulations regarding alcohol defer to state and local laws.

Policy on Illegal Drugs:

The possession, use, or distribution of illegal drugs is prohibited.  Violations will be referred to local police and to the school administration.

Drug and Alcohol Abuse Programs:

Alcohol and drug abuse interferes with a person's physical and emotional health and social functioning.  If you think you have a substance or alcohol abuse problem and need information regarding drug and alcohol abuse programs, you may contact the Office of Human Resources or the Office of Enrollment Services.  Referrals and names of local drug and alcohol treatment programs are available with confidentiality assured for all inquiries.

Sexual Assault Policy:

The Divinity School fully supports and enforces all local, state, and federal laws governing rape and sexual assault.  It is the responsibility of all students to be aware of and adhere to those policies.  In New York State, it is a crime to engage in sexual intercourse or "sexual contact" with any person without that person's permission — sexual contact is commonly referred to as "inappropriate touching."

In addition to state law, the Divinity School has an extensive policy governing sexual harassment, which is included in the Campus Life Handbook, available on line at http://www.crcds.edu/resources-for/students/campus-life-a-policy-handbook/  or by request from the Office of Enrollment Services at (585) 340-9500.  This policy is explained to all incoming students during new student orientation.

In the event of a sexual assault, the Divinity School security officers will use the following procedure:

1. Immediately call the Rochester Police Department (911) and report the assault.
2. Call the Vice President for Enrollment Services at (585) 340-9633.
3. Call the Director of Facilities at (585) 340-9501 (or the Security number 585-746-7000).
4. Ask the victim if there is anyone he/she would like the institution to call for him/her.
5. All security officers are advised that cases of sexual assault are confidential.

Information Regarding Registered Sex Offenders:

This statement is provided in compliance with the Campus Sex Crimes Prevention Act of 2000.  In New York State you may call 1-800-262-3257 to determine if someone is on the New York State Sex Offender Registry. You will need the name of the offender and one of the following: an exact address, a complete date of birth, a driver's license number or a social security number.

You may also access the Subdirectory of Level 3 Sex Offenders at the following web site, http://criminaljustice.state.ny.us/nsor/index.htm. This registry and its website are maintained by the New York State Division of Criminal Justice Services.

Fire Statistics at On-Campus Student Housing:

1/1 – 12/31/13 1/1 – 12/31/12 1/1 –   12/31/11 1/1 –   12/31/10 1/1 –   12/31/09
Saunders Hall 0 0 0 0
Andrews Hall 0 0 0 0

Note:  Fire statistics were not required to be included in this report prior to 2009.  Two fire drills or activation of the evacuation system for each building were conducted in 2013.

The Lease Contract for on-campus student housing apartments states that the use of open flame devices inside the building is prohibited.  Smoking will be allowed in private apartments provided that the smoke does not disturb other residents.  Electrical appliances with exposed heating coils including, but not limited to, immersion heaters and corn poppers utilizing oil are also prohibited as are extension cords for any purpose.  Questions about approved devices should be brought to the Director of Facilities. 

On-campus student housing apartments are each equipped with a smoke detector and heat detector.  When set off, the fire alarm evacuation tones will be audible within the building and will also notify the Central Station that monitors these alarms 24 hours a day, 7 days a week.  Central Station will immediately notify the Director of Facilities or Campus Security and the Rochester Fire Dept.

All students receive the written policy for fire safety in the Campus Life Handbook and specific education/training during orientation.  Students living in on-campus housing also receive guidance in the Apartment Lease Contract – Rules and Regulations for CRCDS Apartments.

Emergency Response and Evacuation Procedures:

During an emergency the orderly evacuation and relocation of students, staff, and faculty from the CRCDS campus under extreme emergency conditions may be required. Under such conditions:

The Director of Facilities shall, upon notification from proper authority such as: the Rochester City Police Department, Monroe County Fire Coordinator, the Monroe County Emergency Options Center (EOC); the Rochester Police Department; New York State Police, or the Monroe County Sheriff’s Department, implement the following evacuation procedures.

Warning Notification:

Upon notification of the need to evacuate a segment of the campus community, or as deemed necessary by an emergency responder, he/she will:

  • Notify the President and appropriate Vice President(s)
  • Coordinate with emergency personnel to evacuate students, staff, and faculty as necessary to Assembly Areas a safe distance from the hazard.
  • The Facilities Director or IT Director will send, without delay, mass notifications to the campus community via cell phones, telephones, texting, or e-mail the information and instructions necessary to maintain the safety of the community.

Building Evacuation Procedures:

  • When the fire alarm is activated or notification to evacuate a building is given, evacuation is mandatoryDo not use the elevators
  • Close doors as you exit
  • Move all students and personnel to a safe area, away from the building in danger
  • Do not re-enter the building until authorized to do so by emergency personnel

Campus Evacuation Instructions:

The Director of Facilities or the Security Officer on duty shall take the following actions in coordination with local, city or county emergency response to relocate members of the campus community:

  • Proceed to Assembly Areas a safe distance away from the building in danger.
  • Advise community members of the situation and of potential hazards.
  • Advise the apartment residents of the location of shelters to which they are to be relocated and the routes to these shelters.

Annual Testing of Procedures:

Building Emergency Evacuation Drills or system activations will be conducted at least once per year.  Mass notification system tests will be conducted at least twice per year.

Distribution of this Report:

This security and fire safety report is to be distributed to all current students and employees, and to any applicant for enrollment or employment, upon request.

For Further Information:

Parties with questions or comments on this report should refer them to the Director of Facilities, telephone # (585) 340-9501.